Group Definitions and Criteria

Group A: District-sponsored, school-related activities and events

District-sponsored educational or interscholastic activities limited to student and school-related functions will only incur charges if custodial or other personnel are required. The request for facilities is subject to approval by the site administrator.

Group B: CPSD affiliated non-profit groups that support youth education

Within this category, school-affiliated uses shall generally have priority over other uses that support youth education. School- affiliated uses include District-recognized school programs and services whose purpose is to directly support or supplement the school’s mission.

Examples are School Support Organizations (e.g., PTSAs/PTOs, Watch Dogs, and booster clubs) and hourly use by Community Alignment Partners for school-related uses. Throughout the year, the school can cancel reservations within a permit at any time if it needs the space for district use. Will incur custodial or other personnel fees if required.

• Events or activities benefit Clover Park SD students.
• The purpose of the organization is to support the mission of Clover Park School District.
• The purpose of the program is to supplement the districts instruction of students.
• The purpose of the program is to support the arts, sciences, languages, music,mfitness etc.
• Donations, fees, or admission charged to participants, may be collected only to cover the cost of rental fees or additional event expenses.
• The organization provides a recreational level of programming that accepts all participants regardless of income level
• Organization provides proof of non-profit status
• Organization is registered and bonded by the state of Washington.

Group C: Youth or adult oriented non-profit or fee-based community betterment groups

Once the top two Group priorities are met, space is available for eligible community uses on a first-come, first-served basis. Such uses include but are not limited to:

• Youth and Adult community programs that do not meet Group B Criteria
• Federal, state, and municipal agencies, except for the City of Lakewood, which is treated according to a negotiated interagency agreement
• Religious and political activities
• Community club meetings
• Class reunions, banquets, concerts, and dances
• Organized senior citizen groups
• Community member activities (e.g., private seminars, theater productions, concerts, dances, and banquets)

Group D: For-Profit Organizations and Commercial Enterprises

Commercial ventures and other groups that do not have non-profit status. Includes semi-professional/professional athletic teams and commercial businesses or organizations which do not possess a non-profit status with the IRS. These include all commercial and/or promotional activities such as for- profit athletic camps, non-profit athletic camps with less than 75% participants residing in the CPSD boundaries. Includes all organizations that charge admission and/or participation fees and/or have as a purpose the generation of income for the host group or individual(s).

Please Keep in Mind:

1. A CPSD Staff is required on-site for all facility use reservations. Current hourly rates will be applied.
2. Custodial overtime is charged at a minimum of two hours during Non- School Days. Charges are incurred 1/2 hour before starting time and at least 1/2 hour or more after the end of the event. Fees are applicable to all group classifications.
3. Groups catering their own events and using a district school kitchen and equipment must have a food services employee present due to liability issues and will be charged for the labor. Questions related to food services or catering should be addressed to the Director of Food Services. Please contact Student Nutrition at 253-583-5490.
4. All space rentals including Auditoriums, Gyms, Performing Arts Centers (PAC), etc. are for the space only. Rentals do not include special equipment, lighting, etc.
5. Security may be required due to the size and/or nature of the event.
6. A Cleaning and/or Damage deposit may be required before an event. It can range from $250.00 to $2,000.00 depending on building requirements, type of activity, and number of attendants.
7. Field use is for the field only and does not include Restrooms, scoreboards, press box, lights, etc.

Insurance Requirements

Clover Park School District shall require facility users and volunteer groups who sponsor on campus activities to provide a standard Certificate of Liability Insurance document naming:

Clover Park School District, 10903 Gravelly Lake Dr SW, Lakewood WA 98499-1341
As both the Certificate Holder & Additional Insured

Those who do not currently have access to a certificate of liability are asked to provide Special Events Coverage through an agent of their choice. If you need this type of coverage, the TULIP program, 'Tenants and Users' insurance provides special event liability coverage for third party users who do not carry liability insurance and is offered at a low cost.

Facility users who are self-insured governmental agencies may provide certification from their self- insurance administrator information verifying liability coverage applicable to their proposed use providing equivalent protection to the district in lieu of the commercial insurance certificates referenced herein.

Facilities: General Liability Coverage Minimums

Tenant shall, at its own expense, provide and keep in force liability insurance for bodily injury and property damage for a combined single limit of not less than One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) aggregate for personal injury, bodily injury, and property damage.

Pools: General Liability Coverage Minimums

Tenant shall, at its own expense, provide and keep in force liability insurance for bodily injury and property damage for a combined single limit of not less than Three Million Dollars ($3,000,000) per occurrence and Five Million Dollars ($5,000,000) aggregate for personal injury, bodily injury, and property damage.

Questions? Contact: Maintenance & Operations, Supervisor of Facilities and Recreation at 253-341-5327.

Facility use fees are billed at an hourly rate unless posted otherwise in the tables below. Payment in full is due 7 (seven) business days prior to the start date or the event will be postponed or cancelled until payment is processed. Cash or Check Accepted and mailed or dropped off to:

Student Services Center ATTN: Financial Services. 10903 Gravelly Lake Dr. SW, 98499.

A non-refundable booking fee is required to schedule your request, until the booking fee is paid, your booking is not confirmed. An estimate at time of booking will be provided. If overpayment is made, a credit or refund will be applied at the end of the fiscal year. If underpayment is made, an invoice due within 30 days will be sent explaining the account discrepancy. Every effort to provide an accurate estimate will be made.

HOURLY FACILITY RENTAL RATES EFFECTIVE SEPTEMBER 2023

A Clover Park School District technician is required for booth rental. Staff fees are not included in the hourly facility rental rate.  

A site-supervisor is required on-site. Staff fees are not included in hourly facility rental rate.  

A site-supervisor and/or lifeguard is required on-site. Staff fees are not included in hourly facility rental rate.

HOURLY STAFFING & MISC RENTAL RATES EFFECTIVE SEPTEMBER 2023

Staffing, Administrative, Maintenance & Operation Fees below apply to Group Categories B, C & D.

Weekday events will only incur custodial fees for the spaces reserved and rates listed in table.

* There is a 2-hour minimum staffing fee for weekend or holiday events. Includes ½ hour prior and ½ hour break down after event. **Overtime rates are applied to facilities use during weekday non-custodial coverage hours and weekends. ***Double time rates are applied on holidays & District closure dates. Fees are applicable to all group classifications.